The International Women’s Club of Valencia (IWCV) takes your privacy seriously and because you provide us with your personal information as a member of our organization we are a ‘controller’ of personal information as defined by the  EU General Data Protection Regulation (GDPR)

In compliance with the GDPR this privacy notice describes what personal data we collect as part of your membership, how we use it and how we keep it safe.

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What personal information is collected?

 

Compulsory Details:

• Name 

• Address

• Email address

• Phone number 

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Optional Details:

• Birthday; day/month 

• Nationality

• Areas of Interest:

• How you found out about us

 

Why do we collect this information?

 

We process members’ personal information in pursuit of our legitimate interests, including but not limited to: 

• verifying that applicants fulfill membership requirements

• communicating with you about your membership account 

• responding to your questions, comments, or support needs

 

What are your rights around your personal information?

 

You have the right to: 

• access the personal data that we hold about you

• restrict the processing of your personal data for specific purposes 

• request that we correct your personal data if you believe it is inaccurate or incomplete 

• request that we delete your personal information

 

How do you access and update your personal information?

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On the website you can view and modify the personal data we hold about you at any time via your website login. 

 

You can email the IWCV at iwcvalencia@gmail.com  to request that your information is either sent to you or your data is updated.

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You can contact any IWCV Board member to request that your information is sent to you.

 

Deleting Your Data 

 

The IWCV retains your data for the duration of your membership. You have the right to request deletion of data at any time, however the IWCV may not be able to continue your membership benefits or allow event registration without it.  To request deletion of your data, send an email to iwcvalencia@gmail.com

 

If your membership ends, through cancellation or non-renewal, we will archive your personal data within 60 days.  Your personal data will then be permanently deleted one year after archiving.  After this time, if you rejoin as a member, you will need to fill out the registration form again. 

 

We may also keep anonymous demographic data for historical reporting purposes. This demographic data will not contain any individually identifiable personal information. 

 

When does the IWCV contact you, and how can you manage your communication preferences? 

 

The IWCV communicates with its members via email for reasons including but not limited to the following: 

• a monthly newsletter

• membership and system emails (membership confirmation, renewal reminders, password resets, etc.) 

• event emails (confirmations, reminders)

• ad Hoc emails regarding last minute events

 

Members can request to be removed from newsletter or ad Hoc emails via iwcvalencia@gmail.com, or by contacting any board member.

 

How do we protect your personal information? 

 

Internal Processes 

Your data is stored by the IWCV in a password-protected database on our web server hosted by WIX. You can learn more about our host’s Security, Data and Privacy Protection and their GDPR compliance status by contacting them directly through their website https://www.wix.com.

 

Your personal data is accessible by members of the IWCV Board and certain others designated by the board, in addition to other IWCV Members. Those allowed access to this data must also accept this Privacy Policy and the strict GDPR-compliant guidelines about how the information may be accessed and used. 

 

External Service Providers 

The IWCV never shares your personal information with any third party for any purpose not directly related to our organization's business. 

 

It is strictly forbidden for any member to use the contact information of any other member

• for private business purposes

• to send unsolicited information

• to share data of another member with anyone who is not a member

 

The IWCV does use third party suppliers to provide some services necessary to serve our membership. These suppliers may process personal data on our behalf as “processors” and are subject to contractual conditions only to process that personal information under our instructions and to protect it.

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In the event the IWCV shares personal information with external third parties, we only share such information strictly required for the specific purposes and take reasonable steps to ensure recipients shall process only the disclosed personal information in accordance with those purposes.

 

In the course of ordinary IWCV activities, your contact data may be used on third party sites or on social media. Contact data is needed for such things as, for example, survey tools. 

 

Event photos may be uploaded to our website or Facebook page. 

 

An activity group in which you choose to participate may use your contact data on WhatsApp or by other electronic or non-electronic means to keep you informed.

 

The IWCV is not responsible for the content of external Internet sites.  Our members are advised to read the privacy policy of external sites before disclosing any personal information.  

 

Cookies

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The IWCV website uses cookies. A cookie is a small text file that a website transfers to your computer to allow it to remember specific information about your session while you are connected. Your computer will share the information in the cookie with the website that provided it, and no other website can request it. There are two types of cookies:

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Session cookies last only as long as your web browser is open. Once you close your browser, the cookie is deleted. Websites may use session cookies for technical purposes such as to enable better navigation through the site, or to allow you to customize your preferences for navigating through the site.

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Persistent (simple) cookies are saved on a user’s device in order to determine whether the user is new or returning to the site. 

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If you do not wish to have cookies stored on your machine, you can turn off cookies in your browser.  

 

Consent 

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Giving Consent means you agree that the IWCV can collect the data you provide to us so that you can become an active member. Failure to give consent will stop the registration process.  

 

Policy Changes  

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Please note that this Privacy Policy may be reviewed and revised from time to time. We will inform you of any changes via email, and may ask for your consent to any major changes. Your continued use of this site after any change in this Privacy Policy will constitute your acceptance of such change. 

 

Who can you contact with questions, comments or complaints? 

iwcvalencia@gmail.com.

 

Disclaimer

The IWCV endeavors and will continue to endeavor to include accurate and up-to-date information on its websites. However, IWCV does not make any warranty or representation, whether express or implied, as to the accuracy, completeness or correctness of the information contained or referenced therein as well as to the undisturbed and continuous access to its websites.

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In particular, IWCV shall not be obliged to remove any outdated information from the IWCV website.  At the same time, IWCV reserves its right to change the content of its website at any time and without prior notice.

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By accessing the IWCV website, all users agree that all access and use of the site or any links made from it and its the content is at their own risk and is their own responsibility.

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Neither IWCV nor any other party or person involved in creating, producing or maintaining this site or any site linked to this site shall be liable in any manner whatsoever, whether for any direct, incidental, consequential, indirect, special or punitive damages arising out of the access, use or inability to use this website or any site linked to this site, any error or omission in the content hereof and thereof, or otherwise.

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This website and its contents are for information purposes only. All intellectual property and related rights, including database rights, are reserved with and retained by IWCV.  The reproduction, re-transmission, republication, or any other use of part or all of the contents, design or formats for public or commercial purposes without the prior written consent of IWCV is strictly prohibited.

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